Job description

This position will assist the Chief Finance and Operations Director in all areas of Govt Contract Invoicing and Reporting as well as, reporting of restricted program area funding and serve as backup for Payroll Processing. The organization has a budget of approximately $4.5M.

This is a full-time position that requires flexibility in scheduling and may require additional hours surrounding monthly Government Contract deadlines, annual Audits and Budget preparation.

Essential functions

Prepare monthly and Qtly invoices and other reporting for Government contracts

Maintain tracking systems of Government Contracts monthly billing and redesign as needed to ensure proper invoicing

Manage, update, and oversee maintenance and organization of all grant documents (e.g. narratives, financials, agreements, amendments, reports, and invoices) in both hard copy and electronic filing systems

Review and Maintain Monthly expenses and salary allocation reports and supporting documentation

Assist with the preparation of Contract Budgets and Budget Modifications

Assist with Agency Audits, Government Annual Audits and oversee interim Monitoring visits and document preparation as needed

Follow up with Government representatives on Contract billing issues

Serve as Back up Administrator of Outsourced Online Payroll to Part Time Sr.HR manager in their absence;

Process semi-monthly payroll

Review all changes, including deductions, new hires and termination prior to processing

Assist with providing compensation data and other payroll data as needed to outside agencies, including unemployment services, worker’s comp, garnishment, govt, etc.

Supply payroll and tax related information as needed

Support other accounting staff when needed

Job Type: Full-time

Salary: $90,000.00 – $95,000.00 per year

Work Location: In person