Job description

This position will assist the Chief Finance and Operations Director in all areas of Govt Contract Invoicing and Reporting as well as, reporting of restricted program area funding and serve as backup for Payroll Processing. The organization has a budget of approximately $4.5M.

This is a full-time position that requires flexibility in scheduling and may require additional hours surrounding monthly Government Contract deadlines, annual Audits and Budget preparation.

Essential functions

• Prepare monthly and Qtly invoices and other reporting for Government contracts
• Maintain tracking systems of Government Contracts monthly billing and redesign as needed to ensure proper invoicing
• Provide progress reporting when requested to include government contracts status, invoicing status etc.
• Manage, update, and oversee maintenance and organization of all grant documents (e.g. narratives, financials, agreements, amendments, reports, and invoices) in both hard copy and electronic filing systems
• Review and Maintain Monthly expenses and salary allocation reports and supporting documentation
• Assist with the preparation of Contract Budgets and Budget Modifications
• Assist with Agency Audits, Government Annual Audits and oversee interim Monitoring visits and document preparation as needed
• Follow up with Government representatives on Contract billing issues
• Collaborate with Program staff for contract updates to include instructors and other staff changes
• Serve as Back up Administrator of Outsourced Online Payroll to Part Time Sr.HR manager in their absence;
• Process semi-monthly payroll
• Review all changes, including deductions, new hires and termination prior to processing
• Assist with providing compensation data and other payroll data as needed to outside agencies, including unemployment services, worker’s comp, garnishment, govt, etc.
• Supply payroll and tax related information as needed

Qualifications

• Bachelor’s degree in accounting, finance or related field required. Master’s degree or CPA preferred
• Must have a minimum of 3 years of progressive grants management experience government and other grants. DYCD experience strongly preferred
• Comprehensive knowledge of Uniform Guidance, GAAP, Federal, State & City regulations and nonprofit accounting requirements
• Self-directed and motivated, must be able to manage multiple and complex assignments and meet deadlines
• Must be flexible and willing to adjust work schedule as necessary in order to meet deadlines
• Excellent oral, written, interpersonal, organizational and problem-solving skills; able to multi-task, strong follow-through skills and detail oriented
• Strong knowledge of non-profit accounting software programs (Fund EZ experience preferred)
• Advanced Excel skills required

Job Type: Full-time

Pay: $85,000.00 – $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in New York, NY 10022