Job description

Position Summary: The Director of Grants and Budgets oversees and manages the application, registration and administration of all agency government and foundation grants serving as the primary liaison with funding agencies regarding fiscal matters; assisting the Chief Financial Officer (CFO) in the preparation of annual budgets and oversight of budgeting and the contract vouchering processes. The Director reports to the CFO and works closely with the Executive Director, Chief Operating Officer (COO) and Chief Program Officer (CPO).

Responsibilities:

Internal Liaison

• Partner with CFO, finance team members, and program staff for budget development and approval process
• Track and monitor grant compliance and partner with grants management staff to ensure compliance with grant guidelines
• Ensure timely contract close-out, extension or renewal, modifications, and monitor transaction compliance (milestones, deliverables, invoicing etc.)
• Internal coordination of programmatic and financial audit preparation

External Liaison

• Coordination with auditors and funders for audits
• Serve as point of contact with funders on contract compliance and monitorings and resolve concerns

Pre Award

• Oversee grants process from application to close including amendments and modifications
• Registration of all government and philanthropic grants

Post Award Grants Management

• Work on all aspects of government contract audits including pre-audit preparation of requested documents, actively participate in the auditor’s site visit and follow up as needed
• Serve as an AOR (Authorized Organizational Representative) to submit applications to government agencies electronically and manage all grant portals submission and activities
• Manage submissions, uploads, amendments to government grantors in all grant and contract portal systems such as PASSport, GrantsGateway, VIPS, HHS Accelerator, and others
• Responsible for overall oversight, development and maintenance of systems to monitor and track contract mandates, deliverables and contract receivables
• Manage contract amendments, close-out budget modifications, and other required documentation for contracts to ensure timely reimbursements and superior contract administration
• Ensure compliance with procurement and governance rules, New York City Charter and other regulations
• Oversee and perform post-award activities including regulatory compliance monitoring, salary and insurance allocations, effort reporting, materials order processing, invoice preparation, payment processing, cost center charges, grant projections, and grant closing processes
• Liaise with agency’s General Counsel to ensure that contracts and amendments are reviewed, approved, submitted and filed in a timely manner
• Participate in planning of procurements, solving procurement problems and developing strategies for the timely processing of the portfolio
• Ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, discounting, bidding policies, etc. in collaboration with Finance department and Programs staff
• Review procedures relating to reporting and make recommendations for improvements
• Perform related duties

Qualifications Required:

• Bachelor’s Degree in Accounting or a related field with five years’ experience or a satisfactory combination of education and experience in non-profit accounting
• Experience in grants management with a multi-funder organization
• Demonstrated understanding of funder compliance
• Two years’ experience in a non-profit contract management role
• Strong organizational skills
• Good interpersonal skills
• Strong computer skills including word processing and spreadsheets
• Ability to learn changing technologies related to grants/contracts management
• Good verbal and written communication skills
• Demonstrated focus on attention to detail
• Demonstrated ability to effectively meet deadlines
• Ability to exercise sound judgment, discretion, and tact
• Strong time management skills, including ability to handle multiple concurrent tasks
• Financial analysis skills preferred
• Experience with non-profit accounting systems preferred
• Experience working with New York City and New York State agencies preferred
• Demonstrated ability to maintain records and keep appropriate files and archives of verified work

Job Type: Full-time

Pay: $100,000.00 – $115,000.00 per year

Work Location: In person